What does this meeting really cost?
A meeting costs more than 'participants × meeting time'. Do the sum yourself, and consider whether online is an option.
1Who is coming together, and for how long?
Average cost per person per hour (optional)
€
2How do people get to each other?
Enter travel costs and travel time here.
Different travel profiles? Then add a group for each.
€
3Food, drink and overnight stays
coffee, tea, lunch — per person per day
€
evening programme — per person per day
€
€
4Organisation costs
Tick what applies and fill in what it costs. Thinking of outsourcing the online version? We have put in an opening figure.
5And do not forget
Beyond the meeting time itself, getting together costs more hours still. These items vary a great deal from case to case — below you decide yourself whether and how far to count them.
- Preparation — in practice 0 to 50% of the meeting time
- Writing up and follow-up — 10 to 100% of the meeting time
- Meeting again — the risk that the gathering was not good or complete enough, and the whole thing has to be gone through once more
%
of the meeting time
%
of the meeting time
%
chance × redo
Including these items: 0 hours of time spent
Cost: € 0 in total · € 0 per participant
This meeting costs roughly
0 hours
total time spent
Direct meeting time
0 h
Indirect meeting time
0 h
Estimated CO₂ emissions: 0 kg — transport, accommodation, food, equipment and venue
Offline
Total time spent
0 h
Travel, accommodation & catering
€ 0
Organisation costs
€ 0
CO₂ emissions
0 kg
Online
Total time spent
0 h
Travel, accommodation & catering
€ 0
Organisation costs
€ 0
CO₂ emissions
0 kg
Save your calculation
Download your calculation as a clear summary card (pdf).
This is a very rough calculation. It still gives you a picture.
Curious where online is worth the most?
We turn online gatherings into events people remember.
It all starts with a good conversation. Shall we talk?
www.meetingmasters.online