Running an online all-hands
For engagement across the organisation, open questions and a shared way forward.
An active format
An online all-hands should feel like a gathering of and with everyone.
An all-hands meeting is built on openness: staff can ask questions, weigh in and say what they think. We design interactive all-hands gatherings where that really happens — not as a front, but as an honest dialogue between leadership, teams and the rest of the organisation.
Everyone on board
An online all-hands brings the whole organisation together. Staff at other locations, at home or abroad can join easily and take an active part.
Updates that stay with people
Strategy, results, successes and concerns mean more when staff get to work with them and feel genuinely invited to contribute.
Openness with structure
An all-hands needs room and control at once. We look after a tight programme, clear roles, well-prepared speakers and technical support for everyone present.
In practice
Three examples. Years of experience.
International SMEA new course for everyone
This organisation wants to hold its annual all-hands online for once. Participants come from every country it works in. We build an online all-hands with management updates, team stories and a broad round of questions. A session for direction and recognition.
HR and communicationDiversity Day
For the annual Diversity Day we design a gathering with outside experts and colleagues from within. Alongside the presentations there's a virtual marketplace where participants talk further about the topics that matter to them.
Mid-sized Dutch companyA monthly all-hands with a fixed shape
We help set up a recurring format for organisation-wide updates to staff spread across the country. With a recognisable structure and preparation that's easy to plan, it becomes a fixed point in the calendar.
Preparation is everything
Who it's for
Boards, HR and communication teams
Group size
50-500 participants
What a successful running an online all-hands needs.
01
A recognisable rhythm
All-hands gatherings work best with a clear format. Participants then know what to expect and when they can contribute.
02
Room for real questions
Openness takes preparation. Think of questions submitted in advance, live chat, clear ground rules and a moderator who dares to follow up.
03
Speakers who come across well online
Attention online is fragile. We steer towards short contributions, clear questions to the audience and good supporting material.
Frequently asked questions
What is the difference between an all-hands and a town hall?
The terms are often used interchangeably. An all-hands usually addresses the whole organisation and combines updates, successes, strategy and questions from staff.
How many people can take part?
We run all-hands gatherings for roughly 50 to well over 500 participants.
How do you keep a large group involved?
With interactive formats, live questions, polls, break-outs, games and a clear programme that involves staff actively.
How often do organisations hold an all-hands?
Many choose a monthly or quarterly gathering to keep staff connected to what is happening in the organisation.
Can staff ask questions?
Yes. Staff can ask questions during the gathering and, in most cases, beforehand as well.
What does an online all-hands cost?
The investment depends on the size of the gathering and the support you want. We make a proposal built around your case.
More answers?Fewer answers
Which software do you use?
We have experience with Zoom, Zoom Events and Teams. For an all-hands, SpatialChat is worth considering — people move around freely and conversation starts on its own. Together we pick the platform that fits your purpose.
Can you handle the whole production?
Yes. We guide the process from design and preparation through to delivery and follow-up.
Can an all-hands be hybrid?
Yes. Both staff on location and online participants can take an active part.
How long does an all-hands take?
Most all-hands gatherings run between 60 and 180 minutes.
Can we share recordings?
Yes. Recordings can be made available afterwards for staff who were unable to attend.
How do speakers prepare?
We guide speakers beforehand with a briefing, a technical check and, if wanted, a rehearsal.
Related event formats
This might fit too — or even better.
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Running an online strategy day
Your AGM: formally watertight, well structured and still lively.
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Webinars that hold people. Not just broadcasting, but genuinely connecting.
Running a webinar
Next step
Online, but not as you know it.
Orientation
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From strategy day to online team building — see which event formats fit what you're after.
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